How to train your telecalling team on a low budget?

Table of Contents

Training your telecalling team on a tight budget can be quite challenging but extremely essential. From dealing with angry customers to navigating unanswered calls, telecalling needs unique skills to excel, which can be honed using relevant training and development. 

This blog provides valuable tips and insights to train your telecalling team. We'll explore cost-effective strategies to help you build a top-notch team.

So, buckle up, put on your headsets, and get ready to dial into low-cost telecalling training. Let's dive in and discover how you can achieve telecalling success. Are you ready? Let's dial!

Understanding the Telecalling Landscape in India

Telecalling is mostly despised in India. But when done strategically it can bring lots of benefits to your small business, startup, or a sales-first organization. To make the most out of your telecalling team, here are a few facts and figures: 

Best time to call in India​

A phone vector at the center alongside heart-shaped elements in Indian tricolor

The best time to make telecalls in India varies depending on the target audience. Professionals may respond well between 10 am and 02 pm, and housewives will answer between 02 pm and 05 pm. Students react between 06 pm and 09 pm, It's all about understanding the audience. Here are the general tips: 

PRO TIP: Tell your team that the best time to call is when the person will most likely be happy and receptive to your message. It could be first thing in the morning, after lunch, or after work.

With this knowledge and a sense of humour, you can conquer telecalling challenges. Adjust your calling times, and prepare for unexpected responses. Don't forget to approach each call with a smile.   

Percentage of missed calls​​

A missed call vector at the center with a percentage vector spread in the image inappropriately

In India, the average percentage of missed calls is 25%. It means that for every 4 calls, 1 call is a missed call. There are a few reasons for this, 

  • People are often busy and need more time to answer the phone.
  • People may be screening their calls and only answering friendly calls.
  • People may use call forwarding or other services to divert their calls to another number.

PRO TIP: Missed calls can be a major problem for telecallers. You need to get through to your prospects to be able to close any deals. To train your telecalling team, you can use specialized call management software with missed call tracking/reporting feature. You can also use call monitoring software to keep an eye on all outgoing/incoming calls.

Average call duration

A phone and clock vector at the center with a sound wave vector in the background with low transparency

The average call duration in India can vary. Cultural norms, personal connections, and the purpose of the call all play a vital role. 

The average call duration in India is around 3 minutes and 30 seconds

Indians are generally more time-conscious than people in other countries.

PRO TIP:  People are busy and prefer to save time on unnecessary calls. If you want to train your telecalling team to have shorter call durations, here are a few tips:

  • Tell them that every second they save on a call is a second they can spend doing something they love.
  • Please give them a bonus for every call they complete in under 2 minutes.
  • Make a leaderboard of the telecallers with the shortest call durations. The telecaller with the shortest average call duration at the end of the month gets a prize.

With some training and motivation, your telecalling team can have shorter call durations.

Busiest time for calls​ in India

A send timer at the center, on the right side, heart-shaped elements in Indian tricolor, and on the left side, two clocks represent fast time

Most cold calls are happening between 11 AM to 12 PM in India, Because most people are at work during this time and have time to talk on the phone.

PRO TIP: If you want to train your telecalling team to handle the busiest time for calls, here are a few tips:

  • Please give them a bonus for every call they complete during the busiest time of day.
  • Make a leaderboard of the telecallers who handle the most calls during the busiest time of day. The telecaller with the most calls at the end of the month gets a prize.

With little training, your team will be able to manage the busiest working hours.

Prevalence of spam calls

A spam vector at the center and the phone vector spread all over inappropriate manner

Spam calls pose a significant challenge in India. India is one of the most spam-called countries in the world. Many scammers in India are trying to make money by tricking people into a trap.

PRO TIP: If you want to train your telecalling team to handle spam calls, consider the following tips:

  • Emphasize the importance of hanging up on spam calls as the most effective response.
  • Provide incentives, such as bonuses, to team members for each terminated spam call.

With training, motivation, and suitable tools, you can easily handle spam calls. you can enhance customer satisfaction and ensure a more secure telecalling environment.

Importance of Training in Telecalling

A well-trained telecalling team can make more calls and close more deals. Training enhances productivity when your team knows the ins and outs of your products or services. They can communicate with clarity and conviction. They become pros at addressing customer queries, handling complaints, and closing deals. The result? Increased sales and improved conversion rates. 

Training goes beyond product knowledge. Communication skills help your team develop a friendly and engaging telephonic conversation. They learn how to listen to customers, convince customers on call, and provide customized solutions based on their queries. It will foster customer satisfaction and build trust and loyalty. And, of course, turning one-time callers into lifelong happy customers. 

Moreover, training empowers your team's performance to handle difficult situations with ease. Your team becomes skilled in navigating angry customers. The team will be capable of defusing tense situations and turning negative experiences into positive ones. Let's remember the impact of training our team's morale. When telecallers feel supported with the proper knowledge, they gain confidence in their abilities. It boosts their motivation and job satisfaction, resulting in lower employee turnover and a more positive work environment.

Finally, providing telecalling team members with practice in making calls is crucial. You can achieve this by engaging them in role-playing exercises with each other. Such practice helps team members gain confidence and ease in their call-handling abilities.

Training is a valuable asset for any business. By investing in training, companies can improve teams' productivity and effectiveness. It is leading to increased sales and improved customer satisfaction.

Low-budget Training Strategies for Telecalling Teams

Unlock the potential of your team with six strategic and cost-effective training approaches. These low-budget strategies are designed to empower your telecalling team, fostering excellence in customer interactions while maximizing productivity. With a focus on quality and efficiency, these training strategies will help you unleash the full potential of your team without compromising on results.

In-House Training:

A person sits on the chair looking at a paper along with his desktop screen on the table, a window, a sofa, and a pot visible

Role-playing Exercises

By simulating real-world customer interactions, role-playing exercises can help agents practice their communication, problem-solving, and empathy skills. Choosing scenarios relevant to the types of customers your agents will interact with is important. 

Peer Training

In this type of in-house training, experienced team members pair up with newer team members to offer coaching and support. It serves as a great way to promote the learning process for new colleagues, helping them navigate the ins and outs of customer interactions.  

Hiring the Right People

The right hire can be a valuable asset to the team and help the company achieve its goals. The wrong hire can cost a company time, money and productivity. Must look for individuals with the right skills and attitudes because it will determine how well the person can do the job. 

Online Training Resources:

People doing different jobs, like working on computer devices, speaking on mike and holding papers

Webinars and Online Courses

Webinars and online courses are a great way to provide low-cost telecalling training. These resources are available for free or at a low cost, and individuals can access them from anywhere. Many organizations offer free courses that cover various topics of interest. You can discover industry-specific webinars and online courses tailored to your specific field.

YouTube Videos

Youtube has a vast array of free training. Thousands of channels deliver very high-quality sales training content. Here are the top YouTube channels you must follow,

Besides these general channels, some offer training content specific to certain industries. YouTube videos can also help to stay updated on trends.  

Podcasts

It is a new and great way to learn how to increase customer support and other aspects like customer pitching, handling, and closing sales. Listening to a few meaningful podcast conversations would be best to improve employee performance.

Following these can encourage your agents to listen to customer service and sales podcasts.

Leveraging Technology:

A man sits at the table working on his laptop, and a woman works on her laptop while standing, A video call pop-up showed a girl waving her hand

SIM-Based Call Tracking

SIM-Based Call Tracking is a game-changer when it comes to monitoring and evaluating the performance of your telecalling team. With this technology, you can gain valuable insights into the conversations happening on each call. You can identify patterns and trends that inform your training efforts by tracking key metrics such as call duration, call frequency, and response quality.

With Callyzer, you can track and analyze incoming and outgoing calls, gaining valuable insights into the effectiveness of your team's communication skills.

Free CRM Software

By leveraging the potential of free CRM software as a training resource, you equip your team with the essential tools and knowledge to enhance customer support, and communication, streamline workflows, and boost productivity. The cost-free options of the CRM software offer a practical and interactive platform for your team to gain hands-on experience and develop their skill with the features like call management, contact management, lead tracking, and task organization.

A free CRM software empowers your team to practice and refine their skills by providing a realistic training environment without any financial burden.

Recording and Reviewing Calls

By utilizing call recording technology, you can capture and store conversations, which enables you to review them later with your team. With the help of call recording, you can replay the specific section of the interactions. It allows you to identify strengths, pinpoints areas for improvement, and provide targeted feedback. By analyzing real-time examples, you can offer valuable insights and suggestions to enhance communication skills, overcome challenges, and deliver exceptional customer experiences.

By incorporating call recording into your training strategy, you create a valuable learning resource that empowers your team to learn from their experiences. 

Cultivating a Learning Environment

Encourage Continuous Learning

It's essential to have a culture that values continuous learning and improvement. Encouraging your team members to engage in ongoing professional development activities, such as attending webinars, workshops, and industry conferences, creates an environment that sparks innovation and curiosity. Embracing continuous learning enhances individual growth and contributes to the success of your telecalling operations. So, let the flame of curiosity burn bright, igniting the spark of continuous growth within your team, and witness the remarkable results it brings.

Regular Feedback and Performance Reviews

Regular feedback sessions and performance reviews can be valuable for providing good employee training opportunities. Managers can help employees improve their performance and reach their full potential by providing specific feedback, setting goals, and training.

Making the Most of Your Learning & Development Budget

Explore how you can maximize your learning and development budget, uncovering valuable insights and practical tips to ensure that every investment you make in training yields exceptional returns. Discover innovative strategies, prioritize key areas, and unleash the full potential of your workforce, all while making the most of your learning and development budget. Let's dive in and unlock the path to success!

Prioritizing Training Areas 

It's vital to focus on specific areas that will impact your team's performance. You can divide your resources to address those priority areas by identifying the skills and competencies that need development. Whether it's enhancing communication skills, improving objection-handling techniques, or mastering product knowledge, focusing on these critical training topics ensures that you maximize the impact of your limited budget. So, when working with a tight budget, make deliberate choices in prioritizing your training areas to unlock the full potential of your telecalling team.

Gradual Implementation 

Adopting a gradual implementation approach can be a game-changer. Break it into manageable steps instead of a massive training program. By introducing training modules, you allow your team members to gain knowledge, ensuring a deeper understanding and a higher retention rate. This approach also allows ample practice before moving on to the next phase. Not only does gradual implementation spread out the costs, but it also creates a sustainable learning environment that fosters continuous growth and improvement. So, embrace the power of gradual implementation and witness the remarkable transformation it brings to your telecalling team. 

Make the most of your telecalling team with relevant training strategies. 

Proper training and development helps your telecalling team evolve into pro— telesales professionals who can pump your sales numbers. With an efficient training and development program assisted by technological advancements, you can take your team performance to new heights. 

If you’re always struggling to use previous call data to train your employees, consider incorporating Callyzer call monitoring software.

Callyzer helps you track and review calls, providing valuable insights and feedback to enhance your team's performance. So, get better at telecalling and achieve outstanding results on a low budget. 

Recent Article

Need Help?